How to Create a Secure Modern Workplace 

The modern workplace is a busy and demanding place. Employees are expected to be at their desks and in the office for most of their working hours. Still, this expectation is becoming more and more unrealistic as technology continues to advance. 

With more people using smartphones and tablets, there’s a greater risk of sensitive information being compromised by hackers or other malicious attacks. Thus, the importance of security in the modern workplace is evident. 

Here are seven practical steps you can take to protect your modern business. 

  1. Using Strong Passwords 

Passwords are used for various purposes, from allowing access to personal information to unlocking corporate networks. However, the problem with passwords is that cybercriminals can easily guess, harm, or steal them. With the rise in cybercrime and identity theft, it’s more important than ever for businesses to ensure that their employees are using strong passwords. 

To ensure that you use strong passwords within the workplace, keep in mind that your employees understand the importance of this strategy. For instance, you may provide cybersecurity training on creating stronger passwords that don’t contain personal information, such as birthdays or phone numbers. Doing so prevents phishing attacks that use this data to trick workers into entering their login credentials into fake pages. 

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  1. Enabling Multi-Factor Authentication 

Multi-factor authentication (MFA) adds an extra layer of security to your network by requiring people who access your data. This process requires them to verify their identity using two or more forms of information, such as passwords, smart cards, or biometrics. When you install this verification system by partnering with managed service providers from these helpful pages, unauthorized users won’t be able to access sensitive data that might harm your employees. 

As you conduct cybersecurity training for your employees, educate them about the benefits of multi-factor authentication and what they can do to avoid account compromise. In addition, you’ll want to make sure they know how to enable multi-factor authentication and what software options are available for them. Lastly, consider implementing a mobile app that they can use as an alternative if they don’t want to use their mobile devices as one of the authentication factors. 

  1. Installing Surveillance Security Systems 

The office environment is one of the most important places for businesses, as it is a place where many decisions and transactions are made and where the employees work. Thus, your modern workplace becomes a prime target for attacks from criminals who may want to steal information or destroy your business. To protect your commercial space and prevent such crimes, you must install surveillance security systems that will help you monitor all activities. 

When installing these systems, you must consider the type of camera you want to use. Most businesses need indoor cameras because they’re cheaper and easier to install than outdoor cameras. But if your company has outdoor areas that need protection, then an outdoor camera is a good investment for protecting those areas. 

  1. Regularly Updating Software 

Cybersecurity is an ongoing effort. There are no shortcuts, and there are no quick fixes. A comprehensive approach to cybersecurity requires regular updates, patches, and maintenance. If you regularly update software, you can secure your network against external threats. Aside from that, you can protect your company from internal risks like employees unintentionally exposing confidential information too. 

As you update software, you must understand what patches do. These changes aren’t just there to fix bugs and make software run more smoothly. Instead, they exist to keep your systems and data safe from breaches or other security threats. Thus, you must regularly review which patches to install on your systems to ensure they’re not vulnerable to cyber-attacks. 

  1. Eliminating Discrimination 

Discrimination in the workplace is a serious issue because it can significantly damage your business. If you don’t stop your employees from discriminating against their colleagues, you’ll have a high turnover rate. 

Similarly, if your human resources (HR) management continues to disregard candidates with differences, you might not be able to attract new hires who can help your company grow. In turn, you might not be able to keep up with your competition, causing you to lose market share. 

To eliminate workplace discrimination, you must create an inclusive work environment by training the HR team to hire candidates with diverse backgrounds. This strategy helps you build a secure environment where every employee feels comfortable working together. 

Additionally, you should evaluate your policies to determine if they create an environment promoting discrimination. If so, you should consider making changes to prevent future occurrences of discrimination. 

  1. Supporting The Well-Being Of Employees 

Your employees are your most valuable asset; they need to feel supported to do their best work. If you can prioritize their well-being, you’ll be able to develop a secure workplace beyond work-related activities. In turn, you can help them become more productive, helping you reduce turnover rates.

As you support the well-being of your workforce, you may offer wellness programs to help them identify their health issues. These programs will help you prevent expensive medical claims by addressing them early on before they worsen. In doing so, you can secure the health of your employees while retaining them in your organization. 

  1. Promoting Cross-Team Collaboration 

Collaboration is key to innovation but can also be problematic when your team is scattered across different locations or time zones. Employees who work in various offices have difficulty communicating effectively, which can lead to missed deadlines and other problems. To help address these challenges, encourage your team members to collaborate.

Provide your team with collaborative tools that allow them to share files and communicate with one another through video chat or text messaging. This technology will help them work together more efficiently regardless of where they’re located or what time zone they’re in. As a result, you prevent them from incurring issues from these geographical or technical barriers that might force them to produce lower outputs. Then, you provide them with reasons to keep their jobs, enabling you to promote a secure work environment and helping your business succeed.

Concluding thoughts…

As you use technology to run your business in this digital age, you should take the necessary measures to protect your workforce. Thus, you must consider these seven tips in creating a secure modern workplace. Once you do so, you might motivate your staff to work with higher productivity levels that might urge them to stay within your organization. 

Will Fastiggi
Will Fastiggi

Originally from England, Will is an Upper Primary Coordinator now living in Brazil. He is passionate about making the most of technology to enrich the education of students.

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