Importance of Maintenance Planning and Scheduling Training for Your Business


When done correctly, proper maintenance and scheduling can significantly boost productivity. Higher productivity that creates quality products at the lowest cost possible is what a startup corporation aims for. This is because it is needed in the modern industrial sector to stay ahead of the competition. 

When combined, the two tasks of industrial maintenance planning and scheduling make up the best maintenance program. 

Maintenance Planning 

This can also be referred to as industrial maintenance planning. It is an end-to-end procedure that anticipates and resolves any potential problems. This entails: 

  • Identifying the parts and tools required for jobs,
  • Ensuring their availability, and
  • Making sure they’re laid out in the right places.

It also entails having a planner write out guidelines for conducting a job. Maintenance planning also includes identifying and gathering the required parts or tools before a job is assigned.

Planning for maintenance should specify “what,” “why,” and “how.”

  • Laying out exactly what work needs to be done.
  • Why a specific course of action was chosen.
  • What materials, tools, and machinery will be used.
  • How the job should be carried out.

Industrial maintenance planning also involves duties on things like:

  • Managing breakdowns and vendor lists
  • Handling reserve parts
  • Quality assurance and quality control (QA) and (QC)
  • Staging parts
  • Illustrating parts
  • Ordering non-stock parts

Maintenance Scheduling

Industrial maintenance scheduling is simply when the work should be done and who should execute it. It provides specifics on “when” and “who.”  Moreover, maintenance scheduling is intended to:

  • Schedule the most work you can with the resources you have.
  • Organize your schedule based on the highest-priority work orders.
  • When necessary, schedule as many preventative maintenance tasks as possible.
  • Reduce the need for outside and contract resources by utilizing internal labor well.

Why You Should Adopt Maintenance Planning and Scheduling Training 

One of the quickest and most efficient investments a company can make is maintenance planning and scheduling training. It increases productivity and availability. Planning, scheduling, and controlling maintenance involves using project management software to schedule work. 

In addition, it also makes sure that the logistics needed for the project are supplied for and maintained proactively and economically. The benefits of maintenance planning and scheduling training cut across both your company and your staff. The only difference between maintenance planning and scheduling is the personnel involved in the maintenance.

Regardless, you should consider both maintenance planning and scheduling. Below are some reasons why you should invest in maintenance planning and scheduling training.

Duration of Asset Life

In the end, industrial maintenance should aim to extend equipment’s usable life as effectively as possible. Because of this, it is necessary to account for the complete life cycle of each particular asset in mid and long-term planning. 

Planning enables facility managers to account for significant capital expenditures. This includes facility upgrades and location histories as well as preparation for end-of-life operations.

Lower Maintenance Cost

A great way to reduce maintenance costs is through the planned maintenance program. This is why you should consider enrolling your staff for training like this. Simple and minor fixes can be found before they become big issues and expensive repairs. However, this can be avoided by setting up a preventive maintenance program.

Moreover, expenditures associated with reactive or corrective maintenance are higher than preventive costs. Particularly those that are monitored and carried out by facilities management systems. Unplanned maintenance may typically cost three to nine times as much as planned maintenance.

Helps to Strengthen the Brand’s Reputation and Increase Consumer Happiness

Preventive maintenance is the practice of preventing breakdowns and maintaining the quality of the goods produced in manufacturing facilities. This guarantees customer satisfaction with the product, which in turn reinforces the brand image.

Even at establishments that don’t manufacture products for sale, “customers” can be the employees who go to the facility. Maintenance planning and scheduling may ensure that productivity is never lost due to a malfunctioning system. This ensures that customers are always happy with your brand.

Planned Maintenance Decreases Downtime

Any asset will eventually fail if neglected. Breakdowns, faults, and failures can cause hours or even days of unanticipated downtime by stopping entire production operations. The cost of downtime is high, especially in light of the rising labor and operating expenses and the stagnant output. 

Better Workplace Culture

Maintenance planning can decrease not only equipment downtime but also staff downtime. Preventing unforeseen equipment glitches with planned maintenance keeps workers involved, collaborative, and happier overall.

Improved Workplace Safety

It is in everyone’s best interests to keep equipment in good condition. You will profit from the potential savings explained earlier. But in addition, workers and others who work near the machinery are also safer with lower accident risk.

What Should You Get Out of Maintenance Planning and Scheduling Training

  • Analysis of the primary planning principles for maintenance best practices. 
  • An organized and systematic review of the key scheduling guidelines for maintenance.
  • Predictive and preventive maintenance planning at its best.
  • Effective use of condition monitoring technologies for maintenance work orders, such as vibration, acoustic emission, infrared thermography, and wear detritus.
  • Integration of maintenance planning and scheduling and reliability-centered maintenance.
  • Planning for shutdowns in maintenance.
  • Control of the maintenance backlog.
  • Demonstration of substantially new enterprise resource planning software and computerized maintenance management systems (CMMS).

Who Should Participate in Training in Maintenance Planning and Scheduling?

The methodical implementation of tried-and-true procedures and cross-departmental collaboration is essential for maintenance planning and scheduling. Departments that are affected by the procedures must understand them if they are to make informed decisions. Participants in the following roles should attend this training:

  • Schedulers for maintenance
  • Production directors
  • Managers of stores
  • Managers of operations and maintenance
  • Supervisors of maintenance
  • Plant maintenance engineers

Concluding thoughts…

Planning, scheduling, and controlling maintenance are the initial steps to attaining effective technical operations. The objectives of maintenance planning are to choose the relevant maintenance tasks and get them ready for scheduling. 

These work plans specify each step a technician must take and each tool they must utilize to complete the task. These two factors are so important and must not be taken lightly. However, how can you achieve this if you or your staff are not trained for this? 

Emergency reactive maintenance accounts for missed sales or productivity while the equipment is not in use. The cost of expedited shipping for critical machinery parts should also be considered in case of a system shutdown. 

Even worse, improperly performing preventive maintenance may necessitate a complete equipment replacement, which would result in excess costs. You should prevent damages from occurring rather than repairing the damages themselves. 

Will Fastiggi
Will Fastiggi

Originally from England, Will is an Upper Primary Coordinator now living in Brazil. He is passionate about making the most of technology to enrich the education of students.

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