How to Choose a Good Recruitment Software for Your Agency?

Job applications are now more accessible to applicants all over the world because of the internet. This also allows companies to have access to a massive pool of applicants but there’s a disadvantage. A massive pool of applicants doesn’t mean they’re all qualified or top-tier talents. Now, recruiters need to jump in there and find the needle in the haystack. On the bright side, there is a high likelihood of finding that needle in there unlike before.

Fortunately, there are now various types of recruitment software that can help recruiters. Applicant tracking system , CRM, and interview software can all help streamline your company’s recruitment process. A comprehensive system can eliminate duplicate data entries and siloed information in emails. It will greatly improve the recruitment methods that HR uses to gather talent pools.

Hence, choosing the right recruitment software for your agency or company is important! It can be a tech stack that complements your company’s needs instead of one software. Keep in mind that each type of recruitment software has its specialty. That’s why you need to understand what your company needs to succeed!

What is the Difference Between Recruitment Software and ATS?

Generally, the terms recruitment software and applicant tracking system are interchangeable. However, while ATS is recruitment software, not all recruitment software is ATS. It’s just another recruitment platform among many that can help simplify your hiring process. However, the best applicant tracking system has most of what you need to streamline your recruitment process.

Recruitment software is more of an umbrella term for different kinds of software for that purpose. Aside from ATS, candidate relationship management is another example. It specializes in building meaningful relationships with candidates. 

Another type is resume spiders which is a sourcing software that looks for resumes online. All of these count as recruitment software and you can use any or all of them depending on your needs.

The question is how do you know which of these you need and how will you choose? We’ll discuss the different things you should consider when choosing a good recruitment software. That way, you’ll have an idea of how you can choose a good recruitment software for your agency. 

Let’s face it, there are several good recruitment software out there but they’ll only shine if you use them right. 

What to Consider When Looking for Good Recruitment Software?

  1. Understand the Challenges Your Recruitment Team Faces

Recruitment teams usually consist of a mix of recruiters, hiring managers, and clients. All of them have different responsibilities, perspectives, and priorities. On one end, that can be greatly beneficial in choosing the best candidates. On the other hand, they can also run into different challenges that will need to be addressed.

There are a few challenges that modern recruiters encounter, like struggling to streamline the process. With the mix of people in the team, you’d want the system to be smooth. A streamlined recruitment process makes every stage of the hiring pipeline. 

Recruiters also spend a lot of time on manual and repetitive tasks like resume parsing. Screening and manually posting job positions on job boards are also tasks that can be automated. This results in a slower recruitment process and missed opportunities to procure top talent.

Lack of automation leads to poor candidate experience which can make your company look bad. Automated processes will allow you to update your candidates about their progress. If a candidate is disqualified, you can share the interviewer’s feedback and send updates. Candidates appreciate it when you don’t ghost them even if they failed the interview.

The last challenge that recruitment teams encounter is poor analytics and a lack of data. If you can’t see the full picture, it’ll be difficult to make big decisions accurately. How do you know what to improve if you don’t have the figures in front of you? How will you know which tools to get if you can’t accurately find the source of the problem? Luckily, good recruitment software can make automated reports for data-driven decisions.

  1. Identify What Software Features You Need

If you’re trying to work more efficiently, you’d value software that automates many tasks. These are posting on job boards and accomplishing the tedious recruiting activities. That kind of software has high user adoption rates because it’s also user-friendly. It should be able to give you clear and visual data points about your hiring process. Another feature is having excellent customer service so your issues will be resolved quicker.

We advise talking to your team early about what they think your company needs. Ask them about their daily operations, core requirements, and key tasks they accomplish. That way, you can avoid buying bloated recruitment software filled with unnecessary features. That will only put an unnecessary dent in your budget and add to your team’s challenges.

Ideally, you’d want your recruitment software to have the following features:

  • Job boards and social media integration
  • Talent pool collection
  • Sourcing extension
  • Automation
  • Analytics
  • Advanced search capabilities
  • Fast customer support
  1. Implement a Budget for the Software

Recruitment software costs vary and to have a better background, you’d want to do some research. Collect data and screen through different recruitment software to set a budget. To give you an idea, however, most software offers pay-per-recruiter models. This means you’ll need to pay per user every month, ranging from $50-$150.

As a precaution, make sure there aren’t any hidden charges with the software. Only pay for features that you’re getting, so if there’s a fine print, you need to read it. Other than that, it’s simple to implement a budget for your recruitment software.

Concluding thoughts…

Good recruitment software will help simplify your hiring process to make it easier for your team. It also automates different tasks that you’d normally do manually as screening and parsing resumes. Software like an applicant tracking system will centralize and organize applicant data for you. No duplicate entries and fewer human errors that can make the data confusing.

It’s important to identify the challenges that your team encounters during the hiring process. Do they need better communication or a more streamlined system? Are they too inefficient and lacking in automated processes or need better analytics? Once you’ve identified the issues, you can look for the perfect recruitment software for your agency.

Will Fastiggi
Will Fastiggi

Originally from England, Will is an Upper Primary Coordinator now living in Brazil. He is passionate about making the most of technology to enrich the education of students.

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