What Restaurants Need to Know About Data Privacy and Compliance

Privacy and security of data are top concerns for any business, but restaurants have additional concerns.

Data breaches are all too common in the restaurant industry. Many restaurants lack the proper security to prevent data theft, leaving customers’ personal information vulnerable. This can involve a data breach, such as a waiter stealing a customer’s credit card number. It can also involve simple human errors that lead to customers’ information being stolen.

Restaurants need to be especially careful when choosing new restaurant reservation technology and software. They need to ensure that their software can track individual customers’ reservations. They also need to ensure that the data is secure so that customers’ personal information is protected.

Data privacy risks restaurants face

Many businesses accept credit cards as payment. When customers provide their credit card information to a restaurant, the restaurant doesn’t necessarily have their credit card information. Instead, the restaurant has the customer’s credit card information. The restaurant owner has to share this information with a payment processor when a customer uses a credit card for a bill, so it’s important that the restaurant keep this information safe. 

Restaurant owners also need to make sure their information is encrypted. This is especially important for restaurants that accept credit cards as a method of payment.

The Payment Card Industry Data Security Standard compliance 

The Payment Card Industry Data Security Standard (PCI DSS) compliance applies to businesses that accept credit cards. The PCI compliance also applies to businesses that process credit cards.

When a restaurant accepts credit cards, they accept liability for any fraudulent charges. They also accept liability for the loss or theft of credit card information. 

Businesses that accept credit cards as a method of payment have to adhere to PCI compliance standards. These standards cover data archiving, data encryption, firewalls, and passwords. The PCI compliance standards also cover how a business stores credit card information.

Protecting the customer

Restaurants need to ensure that customer information is kept private. When a customer provides their credit card information at a restaurant, the customer is trusting the business with that information. They also trust that the restaurant will store their information safely.

In a data breach, a customer’s information is often stolen. This causes the customer a lot of headaches.

First, there is the hassle of having to change their credit card information. Second, there is the financial hassle. Usually, restaurants have to absorb the cost of fraudulent charges. This can be expensive, especially if a restaurant doesn’t have enough liability insurance. 

Protecting your business

Restaurant owners also have to worry about the reputation of their business. A data breach can lead to bad press, bad online reviews, and a loss of customers. It can also lead to legal and financial penalties.

That’s why restaurants need to be extra cautious when it comes to the personal information of customers.

5 ways to protect customer data and ensure compliance

1. Use secure reservation software 

Restaurant reservation software can help with the management of customer data. Reservation software can track individual reservations, store credit card information, and allow your customers to sign in and make reservations themselves. It’s crucial to choose software that is PCI compliant and that has other security features. 

When customers use reservation software to book their reservations, they’re trusting the restaurant with their personal and financial information. They trust that the restaurant will store their information safely. 

2. Archive email records 

It’s common for restaurants to send regular emails that contain receipts, confirmations, and correspondence with customers.

It’s important that restaurant owners keep these emails because they often contain personal information.

Using a cloud archiving solution can help restaurant owners easily store these emails. They might also hold evidence of the data handling practices at a restaurant. 

3. Use strong passwords 

Restaurant owners should use strong passwords. Strong passwords are long, contain numbers, letters, and symbols, and are not easily guessed. 

4. Encrypt data   

When credit card information is stored, it should be encrypted. Encryption involves using a random code to scramble the data. Without the code, the data is useless. This means that even if credit card information is stolen, the thief cannot access it.

5. Train your employees 

When workers fail to protect customer data, it can have a negative impact on the restaurant’s reputation.

That’s why it’s crucial to educate your employees about data security risks and teach them about best practices. Restaurant workers also need to take steps to protect customers’ personal information. Your employees need to be educated about the need to keep customer data private.

Concluding thoughts…

Data security and privacy are big concerns in the restaurant industry. When business owners don’t have the proper security measures in place, customers’ personal information can be compromised. 

Restaurants need to make sure they have the proper security in place. They should also educate their employees about data security and privacy. 

Businesses should also educate their customers about data security and privacy. Customers need to trust the businesses they patronize and need to be confident that their information will be kept private. 

By following these tips, restaurant owners can keep their information and their customer’s information safe.

Will Fastiggi
Will Fastiggi

Originally from England, Will is an Upper Primary Coordinator now living in Brazil. He is passionate about making the most of technology to enrich the education of students.

Articles: 878
Verified by MonsterInsights